Growing, Growing, and more Growing!  Come work for one of the few publicly traded companies in Portland.  Enjoy making a salary that is competitive, generous bonus (15%) and robust benefits along with a desirable location with parking.  Last year we filled another role and this one is new!  It’s a great team of committed payroll professionals, come be one of them!

Position Summary:

 The Payroll Administrator plays a critical/key role working within a department of five as part of the companies Shared Services function. The Payroll Administrator is a member of a customer-focused team responsible for full cycle payroll for multi-company weekly; bi-weekly; and semi-monthly US payrolls in over 25 states and a Canadian payroll with 4 employees. Pay groups are rotated monthly for cross training purposes and to ensure adequate coverage. The ideal candidate will have high attention to detail; obsessive about accuracy; proficient in excel, word, and outlook; strong work ethic; exceptional verbal and written communication skills; ability to multi-task and accept changing work assignments; work independently while also working well in a collaborative team environment.

Job Duties:

Primary responsibilities and essential functions:

  • Process weekly, bi-weekly and semi-monthly payrolls and ensure data is maintained timely and accurately
  • Audit timecards for reasonableness; investigate and resolve exceptions
  • Audit payroll data, ensuring accurate wages, tax withholdings, deductions, garnishments, end-of-year adjustments and ensure W-2 compliance
  • Data entry of garnishments and miscellaneous deductions
  • Flexible to assist with changing payroll assignments and month to month pay group rotations
  • Prepare GL entries for each processed payroll; reviews various payroll general ledger accounts that apply to the appropriate business units; and support account reconciliations
  • Prepare manual checks as needed
  • Process variable pay, stock, or other supplemental or non-recurring pay runs
  • Respond to agency requests regarding employee garnishments and payroll tax matters
  • Establish new and update existing written documents of the departmental process & procedures using MS Word
  • Enforce and document internal controls in compliance with the company’s SOX procedures
  • Identify opportunities and implement process improvements to continuously increase efficiency and quality
  • Collaborate with Human Resources for payroll related matters such as new hires, terminations, merit increases, benefits, and change of status
  • Ability to work under pressure and flexible to meet deadlines
  • Integrity to maintain highly confidential and sensitive information
  • Flexible to assist with changing payroll assignments as required
  • Advocate for a best in class, customer-focused payroll department


  • Requires 4+ years processing payrolls with attributes noted above
  • Strong communication skills both written and verbal. Must demonstrate a strong ability to listen and translate information into an output that supports understanding and action from various organizational levels
  • Excellent attention to detail & accuracy
  • Handle multiple priorities and take proactive steps in order to meet deadlines
  • Strong organizational and problem-solving skills
  • Proficient in MS Excel, MS Word, and MS Outlook
  • Demonstrated experience with ADP payroll products and ADPR reporting
  • Experience with Kronos or ADP Timekeeping systems
  • Demonstrated knowledge of all federal and state payroll and related tax regulations
  • Strong familiarity with and response to Sarbanes-Oxley and effective internal control standards
  • Excellent customer service skills and professionalism including patience, ability to listen and follow up effectively with all staffing levels
  • Must be willing to work in a team environment and effectively collaborate with all members

Education:  Bachelor’s degree preferred, or the equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities. High School Diploma required.

Certifications: Fundamental Payroll Certification or Certified Payroll Professional preferred but not required.

Language Requirement: Minimum Professional Proficiency required- English

Travel Requirement: Occasional inter-office as required to support team priorities


Wendy Kent

Wendy Kent

Wendy is the founder of Kent Employment Solutions. Learn More